Summer camps and extra-curricular activities are big business for schools — they generate revenue, keep students engaged, and showcase the school's strengths. But managing registrations, instructor schedules, fee collection, and parent communication for 20+ activities is a logistical challenge that most schools handle with... spreadsheets.
The Registration Nightmare
A typical school summer camp offers 15-25 activities across multiple age groups. Managing this manually means: - Paper registration forms (or Google Forms at best) - Manual fee collection and receipt generation - No visibility into class sizes until the last minute - Over-enrollment in popular activities, empty rooms for others - No waitlist management
The Digital Way
With an activity management module:
1. Online Registration Parents browse available activities, see schedules and fees, and register their children online. Payment happens at the time of registration.
2. Capacity Management Each activity has a defined capacity. When it's full, a waitlist opens automatically. If someone cancels, the next person on the waitlist is notified.
3. Instructor Scheduling Assign instructors to activities, manage their calendars, and handle substitutions when someone is unavailable.
4. Attendance Tracking Track daily attendance for each activity. Send absence notifications to parents.
5. Progress Updates Instructors post updates, photos, and videos from activities. Parents see their child's progress in real-time.
Revenue Optimization
Activity management data helps you plan better: - Which activities are most popular? Expand them. - Which have low enrollment? Discontinue or repackage. - What's the optimal pricing? Track price sensitivity across activities. - When do most registrations happen? Time your marketing accordingly.
EduBold's activity module integrates with the fee system (including Tally sync), parent communication, and the main student database.
